Conducting Board Meetings With a Board Portal

Conducting board meetings is a task that requires a keen eye as well as a careful pace, and an awareness of how the time of board members is being used. To assist in these tasks, board management software tools like a board portal can help in the preparation of agendas and other materials for meetings ahead of time and make them more accessible to directors and board members, increasing the number of participants during meetings, and enabling board members to review their decisions and directives prior to the meeting.

The first step is to clearly communicate the procedure for making decisions to your board. It is important to clearly define whether your board will come to consensus, adopt voting or a different method for making decisions will ensure that everyone knows what is expected of them during the meeting. This will help avoid confusion, for instance, if the director raises an issue that was already discussed at a prior meeting.

After the resolution of old business, board then moves on to the next item on the agenda. Like all discussions, it’s important to respect the rights of the other board members to speak. The chair should limit one director to speak at any given time. The chair of the board must manage the discussion, facilitating the discussion and making sure that all members of the board are involved.

The board decides on the new item of business, and records the results into the minutes of its official meeting. When a member is not satisfied with the outcome of the vote they can request that the vote be reconsidered or that the issue be referred to committee for further investigation.

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