Board meeting management software facilitates secure, paper-free communication between board members prior to, during and after meetings. These portals offer a variety of tools and features to help organize the process, such as agendas and notes as well as documents, discussions and polls. Some portals have eSignature functions that facilitate the process and make it simpler. They also focus on managing users and offer options to tailor security to the needs of the users.
One of the major benefits of these solutions is that they help reduce the administrative costs of meeting board meetings by eliminating the need to print and deliver paper materials. They also save time because they can cut down on time to prepare for meetings. Furthermore they can be accessed by board members via mobile devices, allowing them to participate in decision-making even when they are traveling or at home.
Finding the best online board portal is about identifying your company’s requirements and factors. For instance, consider whether you want your company to be able of conducting video meetings with your board members, or you’d like to synchronize the webpage that displays meeting documents with the screen of the participants. Choose a software that has this capability and doesn’t need any additional third-party apps to use.
It is also important to consider the user experience offered by the software. The software should be simple to use for directors who previously employed more traditional methods of organizing board meetings. A good digital boardroom must be backed by a strong assistance team that can help with any questions or issues you may encounter.